Technology has reduced transportation time between places. Since the last few decades, the tourism industry has received a boost, as people travel more for business and leisure purposes. With the inception of online booking of hotels and transportation, people find it easy to schedule their travels much faster. Today, a large section of travellers opts for online booking of hotels, flights, trains and so on. Evidently, work pressure on travel and tourism companies have mounted with time. They need to manage their clients, provide them accurate and timely updates and answer their queries. Most of the established travel and tourism companies rely on a professional call center team. Here are the key reasons explaining the importance of a call centre for your tourism business.

travel call center outsourcing

Understanding contemporary travellers

Various events in the contemporary world influence the travel and tourism industry. These include mergers between airlines, security issues, intensive programs, international rules and regulations, promotions and policies. Informed travel companies can provide tremendous assistance to travellers, helping them to enjoy hassle-free travelling. Today, travellers have the ‘do-it-yourself’ option open before them, when they book tickets for flights, rooms in hotels or seek accommodation in other places. However, a certain amount of window shopping is necessary for this purpose. Travel agents provide them with adequate support in choosing the best deals.

Well, when you outsource your call handling, email and live chat requirements to the experts provide relevant information to your clients. They answer their queries regarding the fastest rides, cheapest hotels and the right time for travelling. The professionals conduct the necessary research to dig out comparison charts and other information. Evidently, the travellers get adequate information from contact centres.

Providing personalized services

Travellers expect personalized services from travel and tourism companies. While booking a flight, hotel, package tours and cruises, customers bank on contact centres for customized information. They may ask the agents about the availability of top rated hotels in a particular tourist destination, safest mode of transportation and other particulars that they feel relevant. When you are able to cater to their needs, you gain in terms of credibility and brand image.

Call centre outsourcing can refine your customer experience. The agents who answer to the queries of customers provide them with detailed information. This increases the dependency of your customers on your company.

Working with Data Analysis

It is important to analyse the contemporary trends in travel and tourism industry. Through Data analysis, companies are able to study the habits of travellers. After studying their purchasing habits, preferences for hotels and flights and other elements, the companies provide them with relevant offers. When you outsource to a reputed call center services provider, the experts shoulder these responsibilities. It is not feasible to carry out these time-intensive tasks within your operational infrastructure owing to many reasons. Outsourcing your contact centre will allow you to be more focussed on your business.

Multiple voice channels

Both voice and digital channels are used by travel and tourism companies to connect to their customers. At times, it becomes necessary to use multiple channels at the same time. For instance, customers may call the agents over the phone and they in turn send back relevant information through chats. It is not possible for travel and tourism companies to purchase costly hardware and install sophisticated call center technology. Therefore, outsourcing turns out to be the most economical option.

Save time for the customers

Customers count on travel and tourism companies to save their time. A reputed contact centre comes with all the necessary features to save time for the customers. They can reduce the hold time for customers, and if necessary, call them back after finding the necessary information.

Trained personnel

The agents in contact centres receive specialized training to enhance the experience for your clients. When they seek updated information on accommodation, entertainment and transportation, the agents provide them with the desired information. However, it is necessary for them to receive professional training to support the customers. They need to possess the right product knowledge, along with soft skills to explain the benefits of a particular package to the customers. Outsourced call center for travel will ensure professional services to your customers.

Support on mobile

Smartphones have turned out to be versatile devices for connectivity. The call centres have erudite technology to provide them with support on their mobile devices. It makes all relevant information available on their smartphones for easy accessibility.

Proactive approach

Customers are heavily reliant on travel and tourism companies for timely updates about delays, special offers and warnings during travel. The contact centres keep them informed through multiple channels. Being proactive with your customers improves your brand image.

Interacting with other departments

It is necessary to communicate with various departments within your company, like billing, marketing and other departments. The call centre agents streamline these areas too, easing up your internal operations.

Why are travel companies increasingly counting on Multilingual Call Centers ?

benefits of call center outsourcing for travel

When you outsource to the experts, you can enjoy a two-way communication mechanism through phone calls, email, chat, and other channels. Besides, professionalism is the key force shaping your reputation. Outsourcing the Multilingual call centre services related requirements enhances the level of satisfaction of the customers. Besides dealing with the general queries, the contact centres offer the following functions for travel and tourism companies:

  • Marketing travel packages, boosting up the sales.
  • Assisting customers with transaction and payment problems.
  • Arrange welcome calls for customers.
  • Manage the booking of tickets.
  • Manage reservation of tickets.
  • Guide the customers about holiday packages through chat.
  • Provide support in case of loss of baggage

5 Key benefits of outsourcing your contact centre only to a reputed company

Well, you must know that customers expect a seamless booking experience from the travel and tourism companies. Evidently, it is necessary to outsource your requirements to the professionals. They take care of the queries of customers and ensure them a trouble-free booking experience. Your customers can enjoy the professional support of call centre agents whenever they travel. They may want to compare rates, affordability and quality of services. The seasoned professionals at reputed all centres cater to their needs and assists them in reserving hotels and tickets. The agents keep the customers engaged, while professionals at the back end book the tickets. It is a well-coordinated process that provides optimum satisfaction to the customers which is exactly what you want to happen.

Travelling is a costly affair. Before making the final decision, customers seek information on flight details, transportation on land and air, cruise bookings and so on. It is important to provide the right information to them. Besides, various aviation companies and hotels offer seasonal discounts and other attractive schemes to the customers. The agents update them with relevant data, whenever they are available. Outsourcing the services to a tourism call center will help to establish your brand as one of the leaders in the market, besides providing the customers with the information they require.

The advantages of hiring BPO services for travel industry are:

Reduction of costs

Setting up your inhouse mechanism for booking involves substantial investments.  Maintenance costs of technical equipment and hardware are also high. When you outsource, you can make substantial savings on training, recruiting and maintaining the equipment.  In business, smart saving techniques matters a lot and outsourcing is one.

Streamlining the process

The procedures and processes in BPO companies are already in place. They evaluate their customer experiences and interactions constantly. When you count on the experts, you can enjoy the value of their expertise. The professionals streamline the process for better customer experience.

Support from multilingual call centres

Communicating with customers and supporting them about available offers and schemes calls for expertise. The reputed travel BPOs hire experienced professionals. The agents are qualified and well-versed with multiple languages. They ensure adequate support to your company in dealing with the demands, complaints and inquiries of your customers. Even if your customers are not comfortable with the primary language, the experts can communicate with the language they are comfortable with.

Availability

It is necessary to provide 24/7 services to your clients, as the travel schedules are prone to sudden changes in timings. Travellers might look forward to make changes in their plans, according to the circumstances. Outsourcing contact centre services to a reputed company ensures them with all-time support.

Efficiency

Efficiency in your workplace defines your professional hallmarks. When you hire experts, they leverage the quality of services for your customers. The ability to coordinate with the customers, identify their needs and provide them with the most relevant information results in increased satisfaction level of your customers. Besides, they assure committed services by providing accurate information to their clients.

You should note that outsourcing your travel call handling process is simply not about maintaining the quality of services or reduce your costs. A reputed contact centre can increase your customer loyalty through their dedicated support. This strengthens your marketing strategy, as customers look out for a reliable company to bank on. When you plan to outsource your travel call centre services, choose the right BPO Company for leveraging maximum benefits of call center outsourcing. Pairing up with a recognized company can help you to establish your authority in the industry, besides expanding your market.